Minutes of the twenty-first meeting of the Shoreham Parish Plan Group, held at Darenth Lodge Shoreham on 9.9.2004
Present N Britten, G Clarke (part time) M Decelis, P Hobson, J.Keates, J Lyons [Secretary], Mrs S Lyons [Chairman], Mrs J Saynor, T Simmons,
Apologies J Bovington, Ms J Illey, M Lintell, D Masters, Mrs A Smith, N.Walker[Treasurer]
The agenda was circulated.
Minutes of the last meeting.
The minutes were read, three amendments made, then the minutes were agreed and signed. (Copy of amended minutes attached.)
Matters arising from the previous minutes.
Sylvia made the following comments:-
No amendments, or observations, were received from group members on the suggested insertion in the gazette.
Nick had produced the 410 additional copies of the gazette article as promised and these had been distributed to the Badgers Mount and Well Hill representatives. No contact had been established with John Bovington regarding the distribution for East Hill.
Mark had not been able to complete the first sift of the analysis as agreed at the last meeting due to pressure of work.
Treasurers report
Nick Walker informed the committee, via the Chairman that the balance in hand was £164:22
He had heard nothing further from the PC re the application for further funds from the CA; the current position would be confirmed by Barbara when she returned from leave.
No application had yet been made to the PC for the £200:00 working capital, as agreed at the last meeting.
It was agreed that Nick would follow up this item with Barbara.
Additional funding
One of the amendments to the minutes referred to Phil's suggestion that we requested help or additional funding from KRCC.
It was agreed that any application should be deferred at this time; however, if we required additional funding, possibly for the preparation and distribution of the report or action plans, an application might be made via the PC.
Phil made some other proposals which might result in additional funds becoming available, these may be considered by the PC.
Arrangements for the preparation of the report, and dissemination of information.
It was agreed to be important that the whole Parish had access to the results of the completed questionnaires and the analysis, because any subsequent report, although based on this analysis, would inevitably filter out some of the issues considered to be less significant.
It was agreed that the PC would arrange for this information to be made available to all Residents Associations, Societies, and other interested groups.
This would be in the form of a computer disc, which would be provided to these organisations free of charge.
Additionally the analysis would be made available as a free download from the SPPG web site (www.parishplan.org.uk)
If any of the interested groups require a hard copy, this would be made available, but there would be a charge. The level of the charge would be agreed with the secretary to the PC, and announced later.
It was hoped that this would ensure that the information would be available to any Parishioners should they require it.
It was agreed that form of distribution would allow the residents associations and other interested parties to comment on the results; a deadline would have to be set for this.
It was agreed that the information collected may be used in the formation of an action plan.
It was agreed that any feedback would be to the secretary of the SPPG.
Nigel strongly felt that in addition to the above a simple report for general publication was needed.
It was agreed that he and John Keates would produce this report in time for the next meeting.
It was agreed that when this report is prepared it is published. The report would be copied with a disc containing the analysis, to The Parish Council, Sevenoaks District Council, Kent County Council, Kent Rural Community Council, and the Countryside Association
Action plan.
It was agreed that anyone who completed the questionnaire would be entitled to a copy of the action plan, Therefore this would need to be published in a simple format with perhaps a more expensive document for distribution to funding agencies and other interested parties.
Phil submitted a copy of the Well Hill action plan to the Chairman, for inclusion in the archives.
Gazette
It was agreed that a further report be included in the next edition of the gazette, setting out the current position and the arrangements for the distribution, and availability of information to the Parish in general.
Correspondence
No correspondence had been received
Date, place and time of next meeting
This will be on Tuesday 26 October 2004 at Darenth Lodge Shoreham at 8:00 o'clock