Minutes of the twentieth meeting of the Shoreham Parish Plan Group, held at Darenth Lodge Shoreham Thursday 29th July 2004
Present N Britten, G Clarke, M Decelis, P Hobson, Ms J Illey, J.Keates, J Lyons [Secretary], Mrs S Lyons [Chairman], M Lintell, D Masters, Mrs J Saynor, T Simmons, N.Walker [Treasurer]
Apologies J Bovington, Mrs A Smith
Composition of the group Ms S Nash resigned from the group as she had effectively moved from the district. P Hobson re joined the group, M Decelis joined the group as representative for Well Hill to replace Mike Peek, and was officially Co-opted
The agenda was circulated, together with a copy of the up to date accounts.
Minutes of the last meeting.
The minutes were read, agreed and signed.
Matters arising from the previous minutes.
There were no matters arising not dealt with elsewhere.
Treasurers report
Nick Walker informed the committee that the current accounts show a balance of cash in hand of £177.40.
The balance of the account from the University of Surrey had been paid by the Shoreham Parish Council, who in turn would recover this from the grant from the Countryside Agency.
Nick Walker and John Keates explained the reasons for the unexpected shortfall in the funds available to the group and the steps which were now being taken to improve the situation.
One of the problems was the apparent change of mind within the Countryside Agency regarding the treatment of volunteer time within the budget; this was no longer to be allowed. Therefore there was no need for the members to record time spent on SPPG affairs. Another was the need to pay bills before application for reimbursement could be made.
The current arrangement is that any application for additional funds within the original allocation from the Countryside Agency will be applied for and administered by the Parish Council.
It was agreed that the SPPG should make an application to the Parish Council for a sum of £200.00 for running expenses to be reimbursed from future monies received from the Countryside Agency.
Phil suggested that we should make contact with the KRCC to see if they can help with either getting money out of the CA or directly with additional funding
Report on analysis of completed and returned questionnaires
Mark expressed his concern that we should focus on significant items, and the necessity to determine what was meant by a significant level of response. This was discussed, but no immediate decision was made
It was agreed that Mark would carry out the first sift of the questionnaire analysis and mark all the items which he considered not to be significant. This would form the basis for consideration at the next meeting
John Keates tabled his impressions of the collected data, and this was discussed. Phil commented on the reference to the WHRA that they might not be fully representative
It was agreed to remove this reference in the report to be included in the gazette.
Jan proposed that any published document should follow the format of the questionnaire.
It was agreed that John's document be used as the basis for an article in the Gazette to keep the Parish informed of progress. The basis of the report should be general but should explain that different concerns arise from the differing areas of the parish which would become clear in later information. This article should if possible be limited to 2 A4 sides.
It was agreed that John's document should be considered by the group members and they should make any appropriate proposals or amendments to Sylvia before the deadline for publication of the Gazette which is the 24th August.
It was agreed that additional copies of this article be made available to areas of the Parish not covered by the circulation of the Gazette as set out below
Badgers Mount 235 copies
Well Hill 100 copies
East Hill 75 copies
Nick agreed to arrange for the printing of these additional copies and that Sylvia would let him have a copy of the final article as soon as it was available.
It was agreed that Sylvia would make a copy of the revised disc of the questionnaire analysis available to the Parish Council, when it becomes available in September.
Correspondence
No correspondence had been received.
Date place and time of next meeting
This will be on Thursday 9th September 2004 at Darenth Lodge Shoreham at 8:00 o'clock