Minutes of the nineteenth meeting of the Shoreham Parish Plan Group, held at Badgers Mount Memorial Hall Thursday 6th May 2004

Present N Britten, Mr G Clarke, Mrs 0 Came, Mrs R lnwood, lKeates, J Lyons [Secretary], Mrs S Lyons [Chairman], Mr D Masters, Mrs. N.Payne, Mrs J Saynor, T Simmons, Mrs A Smith, N.Walker [Treasurer]

Apologies J Bovington, Ms J Illey, M Lintell, Ms S Nash.

Composition of the group Mrs O Came, Mrs R lnwood and Mrs N Payne announced that they felt that this was an appropriate time for them to stand down, and they wished the group every success in the future.
They were thanked by the chairman and the group for their hard work in getting the plan to this important stage.
The Chairman was pleased to welcome two new members to the group Mr Gordon Clarke and Mr David Masters, and understands that two further members from Badgers Mount will be joining shortly.

The agenda was circulated, together with a copy of the up to date accounts.

Minutes of the last meeting. The minutes were read, agreed and signed.

Matters arising from the previous minutes.

There were no matters arising not dealt with elsewhere.

Treasurers report

Nick Walker informed the committee that the current accounts show balance of cash in hand of £1325.59, less the expenses cheques paid out at the meeting
We had received an invoice from the University of Surrey in the sum of £1679.00 this would be checked and passed to the Treasurer for payment
Nick also requested members of the committee to complete time sheets as appropriate, and to forward them to him.

Consider analysis of completed and returned questionnaires.

Sylvia gave a short summary of the overall analysis received from the University of Surrey. It was confirmed that the SPPG had total rights over the report prepared by the University, and so we could make copies of any discs or reports that had been sent to us.
It was agreed that group members from each part of the Parish, i.e. Badgers Mount, East Hill, Shoreham + Twitton, would consider the returns from their area, with a view of the preparation of a report and action plan, and report to the next meeting.

It was agreed that Sylvia would contact the Chairman of the Well Hill Residents Association to seek their cooperation in producing a similar analysis for Well Hill. If they were agreeable we would make a disk available for their use.

It was agreed that Gordon would prepare copies of the disc for members of the group requiring one and fot Well Hill if they were willing to assist It was agreed that hard copies of the report would be made available to John Bovington, Joy Saynor, and Ann Smith.

It was agreed that John Keates, as the new Chairman of the Parish Council, would draw the winning number from the returned questionnaires, plus two reserves, at the annual Parish Meeting, and the results to be published on the Parish notice boards and in the Gazette.

It was agreed that Sylvia would contact The University of Surrey to clarify the significant response levels, and to gain advice as to whether we should use raw percentages or valid percentages.

Production of report It was agreed that any report prepared would be based on the statistics and facts arising from the analysis, and would contain an explanation of who was responsible for the prepared plan, the rationale behind it, and the need for independent analysis. Two completed reports were briefly considered to obtain some idea of the type of report we might produce. One from Eynesford, and one from Challock.
The Challock report was 32 pages with significant artwork and comment on each section of the questionnaire with recommendations and a separate summary and proposed actions. The Eynsford report was 24 pages and simpler in format with greater emphasis on the responses rather than any action plan
It was agreed that we would leave further consideration of the type of report we would prepare until we had feedback from the initial considerations by the area groups.

Correspondence

No correspondence was received

Any other business

There was no other business.

Date and time of next meeting

Thursday 24th June 2004 at Darenth Lodge Darenth Way Shoreham at 8 o'clock.

UPDATE.

The University of Surrey advice is that we should use the valid percentage, where appropriate in our deliberations, and as we would be using sections with strong opinion levels in consideration of future action or recommendations, the significance and confidence levels should not be important.

Discs would be required for;

Ann Smith
Well Hill Residents Association
Jan Illey
John Bovington.
Spare copy

I assume that Gordon will have prepared one or more for Badgers Mount area use.

Sylvia has spoken to the Chairman of the WHRA, and they have agreed to assist in the preparation of a plan for their area.