Minutes of the sixteenth meeting of the Shoreham Parish Plan Group, held at Darenth Lodge on Monday 3^rd December 2003

Present N Brittain, J Keates, M Lintell, J Lyons [Secretary] Mrs, S Lyons [Chairman] , Mrs. J Saynor T Simmons

Apologies J Bovington, Mrs O Came, P Hobson, Ms J Illey, Mrs R Inwood Mrs N Payne, Ms S Nash, M Peek, N Walker [treasurer]

The agenda was circulated.

Minutes of the last meeting.

The minutes were reviewed, agreed and signed.

Matters arising from the previous minutes not covered elsewhere.

None

Treasurers report

The Treasurer tabled the latest accounts, showing a balance of cash at bank of £1682.60. Nick sent his apologies, but did wish to confirm that he had spoken to the Countryside Agency and they agreed to pay the costs of printing the questionnaire against invoices submitted, from the outstanding balance of their grant to SPPG.

Final questionnaire

Copies of the final version of the questionnaire were tabled, and examined by the group members attending.

It was agreed that members would read the questionnaire, and complete it, and to submit any observations to the chairman by Thursday 6th December.

The members considered the various options for the cover including the map proposals prepared by Sevenoaks District Council

It was agreed that the coloured map should be used, with the areas outside of the Parish of Shoreham to be faded out.

It was agreed that the covers should be printed on white glossy 200gsm paper,

It was agreed that a north point and a scale should be added.

It was agreed that a more "friendly" typeface be used for the cover.

Printing quotations and selection of a printer.

Four printers submitted quotations and these were considered in some detail, only less than £5:00 separated the three lowest quotations, SDC submitting the lowest quotation. I t was agreed that the Chairman should examine the quotations with the printers concerned to ensure that they were all quoting on a like for like basis, and were able to meet the agreed timetable.

The chairman should then place an order with the most favourable quote received

Arrangements for distribution, and collection of, questionnaires.

It was agreed that this item should be carried over to the next meeting.

Correspondence

The letter from Phil Hobson was discussed

DATE, TIME AND PLACE OF NEXT MEETING

Thursday 15^th January 2004 at Badgers Mount Memorial Hall, commencing at 8:00 PM.