Minutes of the fourteenth meeting of the Shoreham Parish Plan Group, held at Shoreham Village Hall on Monday 4^th September 2003

Present N Britten, Mrs O Came, P Hobson, Ms J Illey, M Lintell, J Lyons [Secretary], Mrs, S Lyons [Chairman], C Merritt .Mrs N Payne, M Peek ,J Saynor,

Apologies J Bovingdon, Mrs R Inwood, J Keates, Ms S Nash , T Simmons

N Walker

The agenda was circulated, together with a report of Phil Hobson's statement to the Parish Council meeting on the 3^rd September.

Minutes of the last meeting.

The minutes were read, agreed and signed.

Matters arising from the previous minutes.

None not otherwise covered by the agenda.

Report on Phil Hobson's statement

Phil wished this to be amended in several particulars, which he outlined.

To avoid any misunderstanding the questions Phil proposed for inclusion in the Parish Plan questionnaire were

Would your community be best served by-Shoreham Parish Council -Moving to an adjacent Parish [Crockenhill, Halstead, West Kingsdown, Eynsford, Otford, London Borough of Bromley]

Should part of the recreation ground be converted to a football pitch?

Jan wished it to be recorded that she felt that Phil should have reported his intention to report to the Parish Council to the SPPG formally through the Chairman. Jan also thought that the report would cast doubts on the work of the group amongst those attending the Parish Council meeting.

There was some discussion on this matter; Phil explained his obligation to act both as a group member and a Parish Councillor. Also his concerns that the questionnaire as trailed did not fully address the concerns and aspirations of the people of Well Hill. Phil felt that the questionnaire was aimed only at those people who are prepared to think about how they would complete it.

Treasurers report

Together with his apologies the Treasurer reported in writing that the cash at bank was £1745.92

Pilot questionnaires.

The four pilot questionnaires received before the meeting were photocopied and distributed to the group members, these together with a further seven copies tabled at the meeting were studied, and notes made, to determine any areas of difficulty or lack of understanding experienced by the respondents.

The group were unable to complete this task at the meeting, and agreed to continue at the next meeting.

Phil proposed that when the review had been completed, the group examined the responses to see if the completed questionnaires would contribute items suitable for inclusion in an action plan

Jan felt that perhaps this was an area to be pursued later in the process.

Phil requested that the pilot questionnaires, which had not been photocopied, were copied and distributed to group members. Sylvia felt that the village shop facilities were not sophisticated enough to do this easily. Jan agreed to see if her school could offer this facility, and at what cost. If this were not possible Phil would most probably be able to arrange for copying.

Correspondence. The Chairman or Secretary has received no correspondence.

TIME AND PLACE OF NEXT MEETING

This will be at-Shoreham Village Hall on Monday 22nd September 2003 at 8:00 pm.

Point of information.

Phil pointed out in a separate e-mail that" Should there be a one way system in Well Hill " was mention three times in the consultation and was surprised such a relevant question was not included in the questionnaire.