Minutes of the fourth meeting of the Shoreham Parish Plan Group, held on Thursday 5th September 2002 at Badgers Mount Memorial Hall.

Present :- Mrs.O.Came, Ms.J.Illey, Mrs.R.Inwood, P.Hobson ,M.Lintell, C.Merritt J.Lyons, Mrs.S.Lyons, Ms S.Nash, M..Peek, Mrs.N.Payne, Mrs.J.Saynor, Mrs.S.Talbot. N.Walker. and T.Simmons as an observer.

Apologies:- J.Bovington, N.Britten,

The agenda was circulated.

The minutes of the last meeting were approved, and signed.

Matters arising from the previous minutes

The Chairman, S.Nash made a statement. She said she had been trying to clarify the involvement of the group with the Parish Council. As previously stated it is impossible for the group to be completely independent, chiefly because of funding, but it does have some measure of autonomy. She apologised that earlier in the year she had inadvertently introduced the concept of a Parish Plan as a community project. The independence of Parish Plans was subsequently borne out at a talk given by a representative of KRCC in Shoreham Village Hall. If the group wished her to stand down as Chairman in view of her dual role as a member of the group and a Parish Council member, then she would do so. No such request was made.

Funding

N.Walker, reported that a bank account had been opened in the name of the group with HSBC in Sevenoaks. £500 from the Shoreham Parish Council had been deposited in this account.

P. Hobson stated that the Parish Council had agreed a grant of £1000 for the group to be released in three tranches, £500 now, £250 in December, and £250 in March, the second two tranches being dependant on satisfactory accounts being obtained from the group.He also reported that the Parish Council had agreed to apply for a grant of £5000 from the Countryside Agency.

Publicity

It was emphasised that any publicity should be circulated to 100% of the population, even if this meant that we had to use the post in some cases. Various methods of circulating information were discussed. It was recognised

that, contacting the people in East Hill, and Twitton provided special problems, and will need special consideration.

Nick volunteered to head the publicity sub-group, and this was agreed.

Mark pointed out that publicity, must be an ongoing process and that we must identify methods of reaching special interest groups.

It was agreed that all members of the group would write down their own issues, and send them to the secretary by 12th. September.

Trevor stated that with the agreement of the group Badgers Mount would put out their own publicity in the initial stages.

Following a suggestion by Marian, it was agreed that a small group consisting of Nick, John, Marian and Phil would put together a simple statement explaining what a Parish Plan is and its relevance. This statement would then be part of the information circulated to all households in the Parish. The statement will also be published in the Parish Post, and forwarded to Badgers Mount via Trevor so that they can use it in their publicity.

It was also agreed that after Phil had spoken to the landlords and obtained their permission, meeting would be held at The Fox and Hounds at East Hill on Friday 11th. October, and at The Rising Sun at Twitton on Saturday 12th. October. These dates are to be confirmed by Phil before 20th. September.

Mark agreed to draw up a time table for the plan and Jan agreed to assist him.

The date of the next meeting is at 8 pm on Monday 14th. October at Badger's Mount Village Hall.