Minutes of the third meeting of the Shoreham Parish Plan Group, held on Monday 29th July 2002 at Shoreham Village Hall.

Present :- R.Freeman, P.Hobson ,M.Lintell, J.Lyons, Mrs.S.Lyons, Ms S.Nash, M..Peek, Mrs.J.Saynor, Mrs.S.Talbot.

Apologies:- N.Britten, N.Walker

Absent :- J.Bovington.

It was resolved to work on the agenda already emailed to members by S.Nash.

The minutes of the last meeting were approved, and signed.

Matters arising from the previous minutes

Three people from Badger's Mount, namely :- Mrs.Olive Came, Mrs.Rita Inwood, and Mrs Norma Payne, came to the meeting as observers. We were also joined by Ms.Lucy Rushkin, and Ms. Jan Illey who both live in Shoreham village.

Funding

The budget put forward by R.Freeman and N.Walker was discussed. There were one or two minor amendments. S.Nash proposed that we accept the amended budget, this was seconded by S.Lyons. The motion was passed, 8 members voted for the motion and there was 1 abstention. A copy of the budget that was finally agreed is attached to these minutes.

P.Hobson proposed that we apply to the Shoreham Parish Council for a grant of £1000. The motion was passed, 7 members voted for the motion and there were 2 abstentions.

P. Hobson proposed that we ask the Parish council to apply for a Parish Plan grant from the Countryside Agency, this was seconded by J.Lyons. The motion was passed, 6 members voted for the motion and there were 3 abstentions.

Ownership of Parish Plan

Discussion ensued as to the ownership of the Parish Plan. The question was, is the Parish Plan Group independent, or is it effectively a sub group of the Parish Council. It appears that the only way of obtaining sufficient funds is to accept that the Parish Council will monitor the progress of the plan, and will pay all major bills from monies granted by the Countryside Agency {provided of course that we obtain such a grant]. This means that we will not be liable for Value Added Tax on these bills.

R. Freeman said that he had only agreed to join an independent group, and he was very unhappy with this outcome. The majority of the other members of the group felt that they had to accept this position if they wished to go ahead with the preparation of a parish plan.

Membership

The observers with the exception of L.Ruskin who had left early, were asked if they wished to be co-opted to the group. They decided to think about the matter and to let us know their decision later.

Agenda

It was agreed to transfer any items remaining on the agenda to the next meeting, as the two hour deadline had passed.

The date of the next meeting is at 8pm onThursday 5th.September at Badger's Mount Village Hall.